Efficient Remote Work with M365: Your 10-Point Plan

The COVID-19 crisis is a current and pressing issue affecting everyone, including businesses. It brings numerous new challenges that companies must quickly adapt to. To protect their employees and contribute to slowing the spread of COVID-19, a large number of companies must shift from on-site work to remote work (home office).

Many companies have long had the introduction of remote work and virtual teams on their agenda. While this concept is not new, the COVID-19 crisis has given it new urgency. Now, companies must quickly organize teams and processes for remote work and virtual collaboration without losing control.

However, the necessary prerequisites, such as secure network connections, proper hardware, and the regulatory processes and guidelines required to manage this complex environment, are often lacking. Despite this, close collaboration between employees and teams remains crucial for maintaining business processes, which is essential for the company's survival.

Many companies are currently overwhelmed and unsure how to tackle this enormous challenge. Even those companies already utilizing remote work face the challenge of ensuring efficient, regulated, and secure use. A cool head and a methodical, secure approach are now essential.

Trigonum is dedicated to supporting companies through this major transition. The Hamburg-based IT consulting firm has developed a 10-step plan that enables businesses to transition to remote work quickly and overcome both technical and organizational challenges. As experts in data protection, information security, and digitalization—particularly in projects for collaborative work using Microsoft’s cloud service ``Microsoft 365``—Trigonum helps its clients meet data protection and compliance requirements while developing compliant solutions.

To enable the fast and efficient implementation of remote work, our expert team has developed a 10-step plan. The first step is a joint analysis of the initial situation with the client. This includes discussing the framework conditions, defining the scope, and conducting an inventory assessment. The second step involves prioritizing and bundling relevant topics. Once the necessary prerequisites are in place, a tailored deployment concept is developed that is customized to the company and integrates the identified requirements. Next, the required technical infrastructure is established. This includes acquiring licenses, setting up and configuring the environment, specifically configuring user accounts and implementing necessary security settings and policies. In the following step, Trigonum supports the setup of necessary teams, including creating the required storage structures, setting permissions, and adding other essential functions. Trigonum also assists clients with data migration, helping transfer relevant documents to the appropriate teams. Step 9 involves the creation of additional documents, such as guidelines, manuals, processes, FAQs, etc. Finally, Trigonum offers training for users and administrators, ensuring that teams are fully operational for remote work by the end of the process.

Even after the implementation of the 10-step plan, Trigonum continues to support clients with follow-up care, including onboarding assistance and remote support.

At the end of this process, your company will be fully equipped for remote work, enabling independent and efficient execution of the defined processes. For businesses, this means that:

• The collaboration platform in the cloud is set up,
• The processes for a cloud-based work environment are implemented,
• Team members are trained and ready to work,
• The required documentation and policies are in place, and
• The management of the environment and users is organized (defined points of contact, responsibilities, hotline for users and administrators, etc.).

Become remote work-ready with Trigonum while ensuring compliance with data protection and compliance requirements!