Data Protection Risk Management Transparent – Secure – Legally Compliant Together, we make your data protection risks transparent. To meet the requirements of the GDPR, companies must also address the topic of risk management. Article 35(1) GDPR requires companies to conduct a risk analysis, known as a Data Protection Impact Assessment (DPIA), for data processing activities that involve risks. This is generally the case when a form of processing is used—such as the use of new technologies within a project—that poses a high risk to the rights and freedoms of the data subjects. The DPIA must be initiated at the earliest possible stage, even if some of the processing activities are not yet fully known. By continuously updating the DPIA throughout the entire lifecycle of the project, it not only ensures that data protection is actively practiced, but also that GDPR-compliant solutions are developed for these new technologies. With the help of Trigonum’s integrated data protection and information security portal TRIGovernance, the entire process—from information classification and determination of protection needs to risk analysis (DPIA) and measures planning—can be holistically and transparently mapped. Additionally, the structured approach and documentation fulfill the legally required evidence obligations. With Trigonum’s TRIGovernance, you can always check your processing activities for compliance with legal requirements and quickly and easily obtain a meaningful risk assessment. To meet the requirements of the GDPR, companies must also address the topic of risk management. Article 35(1) GDPR requires companies to conduct a risk analysis, known as a Data Protection Impact Assessment (DPIA), for data processing activities that involve risks. This is generally the case when a form of processing is used—such as the use of new technologies within a project—that poses a high risk to the rights and freedoms of the data subjects. The DPIA must be initiated at the earliest possible stage, even if some of the processing activities are not yet fully known. By continuously updating the DPIA throughout the entire lifecycle of the project, it not only ensures that data protection is actively practiced, but also that GDPR-compliant solutions are developed for these new technologies. With the help of Trigonum’s integrated data protection and information security portal TRIGovernance, the entire process—from information classification and determination of protection needs to risk analysis (DPIA) and measures planning—can be holistically and transparently mapped. Additionally, the structured approach and documentation fulfill the legally required evidence obligations. With Trigonum’s TRIGovernance, you can always check your processing activities for compliance with legal requirements and quickly and easily obtain a meaningful risk assessment. What We Offer Comprehensive Expertise Our experienced and highly qualified data protection and information security team possesses interdisciplinary competencies in the areas of data protection, information security, law, and IT. The team, consisting of legal experts, IT professionals, economists, certified data protection officers, ISO 20000 auditors, IT security officers, as well as ISO 27001 auditors and ISO 27001 lead auditors, supports you in complying with legal requirements as an external data protection officer. Through continuous training and education and ongoing knowledge exchange in the fields of data protection and IT and information security, our consultants maintain a high level of expertise and stay up to date. Years of Experience Our consultants have extensive practical, leadership, and project experience in the fields of data protection, information security, organizational development, and business processes across various corporate areas and industries in SMEs and large corporations. Within our team, we combine decades of knowledge and experience in implementing data protection requirements, as well as in the establishment, operation, and further development of data protection management systems. The wide range of our proven methods, procedures, and solutions enables a holistic approach to addressing challenges and helps to avoid mistakes. Increased Security Through Certified Consultants For your security and compliance, our consultants have earned a wide variety of certifications from organizations such as TÜV Rheinland, TÜV Nord, DEKRA, the Data Protection Certification Company mbH (DSZ), and the Federal Office for Information Security (BSI). They are available to you as certified data protection officers, data protection auditors (DSZ), ISO 27001 lead auditors, ISO 27001 audit team leaders of the BSI, IT baseline protection auditors (BSI), ISO 20000 auditors, and IT security officers to enhance security in your company. Personal Consultation at Eye Level Together with you, we develop practical, tailored solutions for your company through open and personal exchanges on an equal footing. Our goal is to consider your wishes, ideas, and requirements in the individual solutions. Location Hamburg - Active Nationwide and Internationally Trigonum GmbH – based in Hamburg, active nationwide and internationally. Depending on your needs and preferences, we advise our clients both on-site and remotely. Structured Approach for Data Protection Impact Assessments Trigonum has developed a structured approach for conducting Data Protection Impact Assessments (DPIA). This holistic approach systematically identifies risks to data subjects. Considering the protection needs of the data and the assets used for information processing (e.g., applications, systems, premises, personnel), threats and vulnerabilities are systematically analyzed to assess risks and determine necessary measures for risk management. Our tool for integrated management systems, “TRIGovernance,” also assists you in this process. Innovative Tool for Integrated Management Systems (TRIGovernance) To meet the requirements of the General Data Protection Regulation (GDPR), particularly in risk management, documentation and evidence obligations, regular auditing, and continuous improvement of defined processes, it is necessary to establish a Data Protection Management System (DPMS). Ideally, this should be integrated with other relevant management systems for your company (QMS, ISMS, etc.) to avoid duplication of work and increase transparency. For this purpose, we have developed our innovative tool “TRIGovernance” for the creation and operation of integrated management systems. The close integration of solution components for document management and control, information classification, asset and risk management, processing descriptions, Data Protection Impact Assessments (DPIA), as well as audit and task management, makes “TRIGovernance” a powerful collaboration platform for integrated management systems. This allows companies to centralize all information and solution components in one place, streamline processes, and leverage synergies for mapping different management systems. Our Services Providing a holistic approach to analyzing and assessing your data protection risks Moderating the DPIA process with the involvement of your subject matter experts, if desired Assisting in identifying the processing activities for which a DPIA must be conducted Supporting the development of measures to manage and reduce risks Helping to develop a methodology for conducting Data Protection Impact Assessments Collaboratively developing a risk management policy Jointly defining and describing risk management methods Developing and supporting the implementation of technical and organizational measures (TOMs) Assisting in communication with the data protection supervisory authority Providing our developed and proven TRIGovernance portal Providing an external data protection officer, if needed Data Protection Risk Management – What Benefits? You always have an overview of the existing data protection risks in your organization You can identify risks early and take proactive measures to counteract them Ability to act and respond quickly through continuous risk monitoring Consultation and support from experts with high competence in data protection and IT security Compliance with GDPR requirements Fulfillment of legally required evidence obligations Flexibility through personal consultation on-site or remotely Comprehensive implementation of a data protection management system using a proven tool and approach (TRIGovernance) Access to up-to-date data protection expertise through regular training of our staff and participation in committees. We continue to learn for you! Quick implementation through a proven approach model and solution components Data Protection Risk Management – What Benefits? You always have an overview of the existing data protection risks in your organization You can identify risks early and take proactive measures to counteract them Ability to act and respond quickly through continuous risk monitoring Consultation and support from experts with high competence in data protection and IT security Compliance with GDPR requirements Fulfillment of legally required evidence obligations Flexibility through personal consultation on-site or remotely Comprehensive implementation of a data protection management system using a proven tool and approach (TRIGovernance) Access to up-to-date data protection expertise through regular training of our staff and participation in committees. We continue to learn for you! Quick implementation through a proven approach model and solution components More on Data Protection Integrated DSMS + ISMS In today’s world, data protection and information security can no longer be viewed in isolation. It is increasingly important to address the requirements of both disciplines regarding the technical and organizational measures (TOMs) in an integrated manner. A key success factor for effective data protection and information security management is their integration into existing business processes to avoid duplication of effort and impractical solutions. Based on these insights, Trigonum has developed an integrated approach that aligns with the requirements of the General Data Protection Regulation (GDPR), ISO 27701, ISO 27001, TISAX, and other recognized standards, addressing information security and data protection together. Structured Approach Model We have developed our own approach model for integrated management systems that addresses both data protection and information security together to create synergies. This model considers the compliance requirements of relevant standards and norms, which we have consolidated into controls. In the next step, we developed a framework of measures, processes, templates, guidelines, and documents to sustainably and effectively translate the extensive compliance requirements and evidence obligations into operational practice. Through our structured approach, we have succeeded in breaking down the complex requirements for establishing a GDPR-compliant data protection management system into manageable work and solution components – our work packages. The foundation of a functioning data protection management system is an initial audit to determine the current status. Only by knowing where you currently stand can we plan the appropriate path to the goal together. The advantage of this approach is that it provides clear answers to the following questions: What measures can be taken to meet the requirements (controls)? What “DSMS documents” need to be created for a GDPR-compliant DSMS? Which measures are typically regulated in which documents? What requirements have already been implemented in our company, and what still needs to be done to meet the respective audit standards? What do I need to consider when setting up a GDPR-compliant data protection organization? Who is responsible for what, and what are the steps I need to take? This will enable you to quickly and confidently answer questions from external auditors (e.g., data protection authorities, accreditation bodies) regarding the documentation and evidence obligations. In addition to the structured approach model, our framework includes a holistic and audit-proven documentation concept that we can rely on. This includes, among other things, management manuals, process descriptions, guidelines, templates, forms, and implementation concepts. Protecting Data and Knowledge More and more companies are recognizing the importance of information and data in the digital age, so alongside the legally required protection of personal data, the protection of corporate knowledge is also becoming a focus. Information and data are valuable assets for companies and must be appropriately protected. Since most information and personal data today are at least partially created, stored, transmitted, or processed with information technology (IT), it is necessary to take measures to ensure the adequate protection of this information. Simply purchasing antivirus software, firewalls, or data backup systems is often no longer sufficient to achieve an adequate level of security for all business processes, information, and IT systems within a company. To meet this challenge, a holistic concept is essential. This primarily includes a functioning and integrated security management system within the company. To achieve this, so-called TOMs (technical and organizational measures) must be implemented as part of risk management to ensure the confidentiality, integrity, and availability of information, applications, and IT systems. This is a continuous process in which strategies and concepts must be regularly reviewed for their effectiveness and adjusted as needed. Trigonum supports companies in building tailored data protection and/or information security management systems to adequately protect both personal data and corporate knowledge. Innovative Tool TRIGovernance To meet the requirements of the General Data Protection Regulation (GDPR), particularly in risk management, documentation and evidence obligations, regular auditing, and continuous improvement of defined processes, it is necessary to establish a Data Protection Management System (DPMS). Ideally, this should be integrated with other relevant management systems for your company (QMS, ISMS, etc.) to avoid duplication of work and increase transparency. For this purpose, we have developed our innovative tool “TRIGovernance” for the creation and operation of integrated management systems. The close integration of solution components for document management and control, information classification, asset and risk management, processing descriptions, Data Protection Impact Assessments (DPIAs), as well as audit and task management, makes “TRIGovernance” a powerful collaboration platform for integrated management systems. This allows companies to centralize all information and solution components in one place, streamline processes, and leverage synergies for mapping different management systems. If you want to make your data protection risks transparent, get in touch with us! 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