Record of Processing Activities (RoPA) Transparent – Clear – Integrated With Trigonum, you achieve transparency over your data processing activities! We support you in creating a GDPR-compliant Record of Processing Activities. According to the General Data Protection Regulation (GDPR), companies are legally required to maintain a Record of Processing Activities and make it available to supervisory authorities upon request. This can pose a significant challenge for many organizations. Identifying processing activities involving personal data and systematically capturing the required information, such as data categories, purposes, transfers, and legal bases, can be difficult for those responsible – often due to a lack of transparency. However, this is essential for implementing appropriate security measures (technical and organizational measures or TOMs). Trigonum assists companies in creating a GDPR-compliant Record of Processing Activities. The first step towards transparency is collecting relevant information about each processing activity. We have developed a structured approach and a form template to gather the necessary information. This process typically takes place in workshops moderated by our consultants in collaboration with the individuals responsible for processing. The form developed by Trigonum has the added advantage of being stored in our TRIGovernance data protection portal, where all data can be automatically transferred into SharePoint lists. These can then be evaluated in a database format and provided to our clients, for example, as Excel lists. With Microsoft Reporting Services and Excel Pivot Templates, this data can easily be evaluated to meet the legal requirements for the Record of Processing Activities and identify necessary actions. Our reporting system provides transparency and allows you to comprehensively analyze your data processing activities. Examples of insights include: Overview of processed data Service relationships within a corporate context (Corporate AV) Engaged processors Purpose and legal basis for data processing Processing managers and authorized personnel Data transfers (internal, external, third countries) Technical and organizational measures (TOMs) The automatically generated processing overview is key to assessing the data processing activities' compliance with data protection regulations. Only through this can the compliance of the implemented processing activities be ensured. According to the General Data Protection Regulation (GDPR), companies are legally required to maintain a Record of Processing Activities and make it available to supervisory authorities upon request. This can pose a significant challenge for many organizations. Identifying processing activities involving personal data and systematically capturing the required information, such as data categories, purposes, transfers, and legal bases, can be difficult for those responsible – often due to a lack of transparency. However, this is essential for implementing appropriate security measures (technical and organizational measures or TOMs). Trigonum assists companies in creating a GDPR-compliant Record of Processing Activities. The first step towards transparency is collecting relevant information about each processing activity. We have developed a structured approach and a form template to gather the necessary information. This process typically takes place in workshops moderated by our consultants in collaboration with the individuals responsible for processing. The form developed by Trigonum has the added advantage of being stored in our TRIGovernance data protection portal, where all data can be automatically transferred into SharePoint lists. These can then be evaluated in a database format and provided to our clients, for example, as Excel lists. With Microsoft Reporting Services and Excel Pivot Templates, this data can easily be evaluated to meet the legal requirements for the Record of Processing Activities and identify necessary actions. Our reporting system provides transparency and allows you to comprehensively analyze your data processing activities. Examples of insights include: Overview of processed data Service relationships within a corporate context (Corporate AV) Engaged processors Purpose and legal basis for data processing Processing managers and authorized personnel Data transfers (internal, external, third countries) Technical and organizational measures (TOMs) The automatically generated processing overview is key to assessing the data processing activities' compliance with data protection regulations. Only through this can the compliance of the implemented processing activities be ensured. Our Services Providing a form to easily capture all information required for the Record of Processing Activities Supporting responsible parties in creating structured processing descriptions Assisting in creating a GDPR-compliant and analyzable Record of Processing Activities Identifying and developing appropriate security measures (TOMs) Reviewing processing descriptions and identifying necessary actions Developing a professional reporting system What We Offer More Security Through Certified and Qualified Consultants For your security and compliance, our consultants have acquired various certifications from organizations such as TÜV Rheinland, TÜV Nord, DEKRA, the Data Protection Certification Company mbH (DSZ), and the Federal Office for Information Security. They are proven qualified data protection officers, data protection auditors (DSZ), ISO 27001 Lead Auditors, ISO 27001 Audit Team Leaders (BSI), IT-Grundschutz auditors (BSI), ISO 20000 auditors, and IT security officers, ensuring greater security for your company. Extensive Experience Our consultants have extensive practical, leadership, and project experience in data protection, information security, organizational development, and business processes across various industries and companies, including SMEs and corporations. Our team combines decades of expertise in implementing data protection requirements and building, operating, and further developing data protection management systems. The broad range of our proven methods, procedures, and solutions enables a holistic approach and helps avoid mistakes. Personal Consultation at Eye Level Together with you, we develop practical, tailored solutions for your company through open and personal exchanges at eye level. Our goal is to take your wishes, ideas, and requirements into account when creating individual solutions. Location Hamburg – Nationwide and International Presence Trigonum GmbH is based in Hamburg but operates nationwide and internationally. Depending on your needs and preferences, we provide consultations either on-site or remotely. Innovative Tool for Mapping the Data Protection Management System For building and operating a professional Data Protection Management System, we have developed our innovative tool for integrated management systems, “TRIGovernance.” The close integration of solution components for document management and control, information classification, asset and risk management, processing descriptions, as well as audit and task management, makes “TRIGovernance” a powerful collaboration platform for integrated management systems. Thus, companies have all information and solution components centrally located, simplifying processes and utilizing synergies for mapping different management systems. Transparent Report with Concrete Recommendations You will receive a clear report with transparent traffic light reporting. This report provides you with a structured overview of the current data protection and security status and the implementation status of the respective controls (requirements). Additionally, you will receive professional feedback and specific recommendations to help you safely achieve your goals. Record of Processing Activities – What Are the Benefits? Benefit from a proven approach for creating processing descriptions Transparency over your processing activities Meeting legal data protection requirements & protecting sensitive company information Central overview of all essential information Sustainable documentation, even for process optimization Foundation for implementing appropriate TOMs Flexibility through personal consultation on-site or remotely Record of Processing Activities – What Are the Benefits? Benefit from a proven approach for creating processing descriptions Transparency over your processing activities Meeting legal data protection requirements & protecting sensitive company information Central overview of all essential information Sustainable documentation, even for process optimization Foundation for implementing appropriate TOMs Flexibility through personal consultation on-site or remotely More on Data Protection Contents of a Processing Description Companies are legally required to create a Record of Processing Activities. However, this process is often challenging and filled with uncertainty for many organizations. How do you create a processing description? What content must be included? These are just some of the many questions that decision-makers face. Below is an overview of the key questions that a well-prepared processing description should address: What sensitive data am I processing? In which applications/systems are high-protection data processed? What security measures (TOMs) have been implemented to protect the data? Who has access to sensitive data? To whom is the data transmitted, and on what legal basis? What risks exist for the various processing activities? What are my critical processes in terms of protection needs? Which service providers have been involved? From which processing activities does data transfer to third countries occur? A comprehensive processing description should cover these and other questions. We are happy to assist you in creating GDPR-compliant and professional processing descriptions. Processing Descriptions with Word Templates An easy and clear solution for creating professional processing descriptions is through our Word forms. Trigonum has developed user-friendly and analyzable templates that help companies structure GDPR-compliant processing descriptions. This approach provides high flexibility, allowing the processing descriptions to be edited and created from anywhere with just Word. Additionally, our intelligent SharePoint-compatible templates enable automatic data transfer, ensuring high transparency and continuous availability. Tool-Based Processing Descriptions For an even more powerful solution to create GDPR-compliant and professional processing descriptions, we offer a tool-based approach using TRIGovernance, the innovative DSMS/ISMS portal from Trigonum GmbH. With TRIGovernance, companies can quickly and easily generate processing descriptions that meet all requirements. Workloads can be reduced by leveraging existing information, facilitated through tool-based data collection and the integration of modules such as asset management, service provider management, and risk management. Additionally, cross-location collaboration is ensured and simplified. The Trigonum-developed solution is available for both SharePoint on-premise and Microsoft 365, providing integrated data protection and information security management. If you need help creating a Record of Processing Activities, contact us today! Direct Contact with Trigonum: +49 40 3199 1618 0 Trigonum GmbH Notkestrasse 9 22607 Hamburg Your Name* Bitte lasse dieses Feld leer. Your E-Mail-Adresse* Bitte lasse dieses Feld leer. Subject* Your message (optional) We need the data marked with an asterisk in order to process your enquiry. We process the data you enter in the contact form in accordance with our Privacy policy.
