Data Protection Management Efficient – Professional – Legally Compliant With Trigonum's approach to establishing data protection management, you can sustainably implement the requirements of the GDPR in your company and establish an efficient data protection management system. Nowadays, companies face very high data protection requirements that they must thoroughly address. These have significantly increased in recent years due to the implementation of the General Data Protection Regulation (GDPR), the KRITIS Regulation, the BSI Act, as well as the growing compliance demands from business partners and customers. In the data protection field, implementing a data protection management system according to ISO 27701 is considered a solution to the data protection challenges faced by companies. The data protection management system forms the framework and engine of corporate data protection, which must be continuously maintained within organizations. The difficulty for many companies is that the GDPR informs them about what is allowed or prohibited but does not provide guidelines on how to implement the legal data protection requirements. Additionally, companies are subject to an accountability obligation, meaning they must document and prove compliance with requirements and policies. This presents a significant challenge for many organizations. ISO/IEC 27701 defines a data protection management system as an extension of an information security management system based on ISO/IEC 27001. The integration of management systems allows companies to leverage synergies and improve overall security levels. To meet data protection requirements and provide the necessary evidence to business partners and data protection authorities, we recommend establishing a professional data protection management system. Trigonum has developed an approach that enables companies, with our support, to systematically and purposefully build an appropriate data protection management system. Our experts will guide and support you in developing the necessary concepts for building a data protection management system that suits your company to meet the requirements of the GDPR. Our consultants will conduct a status assessment with you, determine your individual starting point, and assist you in developing a legally compliant data protection concept. Based on this, a suitable data protection management system will be established for your company. Nowadays, companies face very high data protection requirements that they must thoroughly address. These have significantly increased in recent years due to the implementation of the General Data Protection Regulation (GDPR), the KRITIS Regulation, the BSI Act, as well as the growing compliance demands from business partners and customers. In the data protection field, implementing a data protection management system according to ISO 27701 is considered a solution to the data protection challenges faced by companies. The data protection management system forms the framework and engine of corporate data protection, which must be continuously maintained within organizations. The difficulty for many companies is that the GDPR informs them about what is allowed or prohibited but does not provide guidelines on how to implement the legal data protection requirements. Additionally, companies are subject to an accountability obligation, meaning they must document and prove compliance with requirements and policies. This presents a significant challenge for many organizations. ISO/IEC 27701 defines a data protection management system as an extension of an information security management system based on ISO/IEC 27001. The integration of management systems allows companies to leverage synergies and improve overall security levels. To meet data protection requirements and provide the necessary evidence to business partners and data protection authorities, we recommend establishing a professional data protection management system. Trigonum has developed an approach that enables companies, with our support, to systematically and purposefully build an appropriate data protection management system. Our experts will guide and support you in developing the necessary concepts for building a data protection management system that suits your company to meet the requirements of the GDPR. Our consultants will conduct a status assessment with you, determine your individual starting point, and assist you in developing a legally compliant data protection concept. Based on this, a suitable data protection management system will be established for your company. Our Services Support in the establishment and implementation of an appropriate data protection management system Use of a proven practical approach Identification of relevant requirements and development of a plan of action Provision of professional templates and relevant documents or policies Status assessment and GAP analysis Assistance in creating data protection concepts and documentation Provision of an external data protection officer What We Offer Comprehensive Expertise Our experienced and highly qualified data protection team possesses interdisciplinary competencies in the areas of data protection, information security, law, and IT. The team, consisting of legal experts, IT professionals, economists, certified data protection officers, ISO 20000 auditors, IT security officers, as well as ISO 27001 auditors and ISO 27001 lead auditors, supports you in complying with legal requirements as an external data protection officer. Through continuous training and education and ongoing knowledge exchange in the fields of data protection and IT and information security, our consultants maintain a high level of expertise and stay up to date. Years of Experience Our consultants have extensive practical, leadership, and project experience in the fields of data protection, information security, organizational development, and business processes across various corporate areas and industries in SMEs and large corporations. Within our team, we combine decades of knowledge and experience in implementing data protection requirements, as well as in the establishment, operation, and further development of data protection management systems. The wide range of our proven methods, procedures, and solutions enables a holistic approach to addressing challenges and helps to avoid dead ends and mistakes. Increased Security Through Certified Consultants Our TÜV and DEKRA certified data protection officers, as well as lead auditors (TÜV Rheinland) and certified ISO 27001 auditors, ISO 27001 audit team leaders of the BSI, IT baseline protection auditors (BSI), and IT security officers (BVSW, DIHK), possess a high level of expertise due to regular training and ongoing knowledge exchange in data protection within our company’s expert team. They are always up to date. Personal Consultation at Eye Level Together with you, we develop tailored solutions for your company through open and personal exchanges on an equal footing. Our goal is to consider your wishes, ideas, and requirements in the individual solutions. Tailored Solutions Since each company faces different requirements and challenges, we work with you to develop tailored solutions. You and your individual needs are at the center of our approach. Our GDPR-compliant solutions are customer-oriented, take into account the different framework conditions, and adhere to high-quality standards. Through our many years of practical experience, we have learned to listen, because only by doing so can we work together with you to create the right solutions. Location Hamburg - Active Nationwide Trigonum GmbH – based in Hamburg, active across Germany and internationally. Depending on your needs and preferences, we advise our clients both on-site and remotely. Innovative Tool for Mapping the Data Protection Management System For the creation and operation of a professional data protection management system, we have developed our innovative tool for integrated management systems, “TRIGovernance.” The close integration of solution components for document management and control, information classification, asset and risk management, processing descriptions, as well as audit and task management, makes “TRIGovernance” a powerful collaboration platform for integrated management systems. This allows companies to centralize all information and solution components in one place, streamline processes, and leverage synergies for mapping different management systems. Structured Approach Model for Building a Data Protection Management System We have developed our own approach model for integrated management systems that addresses both data protection and information security together to create synergies. This model considers the compliance requirements of relevant standards and norms. Additionally, we have developed a framework of measures, processes, templates, guidelines, and documents to sustainably and effectively translate the extensive compliance requirements and evidence obligations into operational practice. Through our structured approach, we have succeeded in breaking down the complex requirements for establishing a GDPR-compliant data protection management system into manageable work and solution components – our work packages. Data Protection Management – What Benefits? Use of a proven practical approach to establishing a DPMS (Data Protection Management System) in your company Comprehensive data protection management Compliance with legal data protection requirements More efficient business processes and increased data and process security, as well as transparency Minimization of risks when using personal data Flexible consultation and support for implementation on-site or remotely Quick implementation through a proven practical approach and solution components Flexible response and adaptation to individual requirements, as well as professional consultation on all data protection matters Enhancing the trust of your customers and employees through professional data protection Data Protection Management – What Benefits? Use of a proven practical approach to establishing a DPMS (Data Protection Management System) in your company Comprehensive data protection management Compliance with legal data protection requirements More efficient business processes and increased data and process security, as well as transparency Minimization of risks when using personal data Flexible consultation and support for implementation on-site or remotely Quick implementation through a proven practical approach and solution components Flexible response and adaptation to individual requirements, as well as professional consultation on all data protection matters Enhancing the trust of your customers and employees through professional data protection More on Data Protection Integrated DSMS + ISMS In today’s world, data protection and information security can no longer be viewed in isolation. It is increasingly important to address the requirements of both disciplines regarding the technical and organizational measures (TOMs) in an integrated manner. A key success factor for effective data protection and information security management is their integration into existing business processes to avoid duplication of effort and impractical solutions. Based on these insights, Trigonum has developed an integrated approach that aligns with the requirements of the General Data Protection Regulation (GDPR), ISO 27701, ISO 27001, TISAX, and other recognized standards, addressing information security and data protection together. Structured Approach Model We have developed our own approach model for integrated management systems that addresses both data protection and information security together to create synergies. This model considers the compliance requirements of relevant standards and norms, which we have consolidated into controls. In the next step, we developed a framework of measures, processes, templates, guidelines, and documents to sustainably and effectively translate the extensive compliance requirements and evidence obligations into operational practice. Through our structured approach, we have succeeded in breaking down the complex requirements for establishing a GDPR-compliant data protection management system into manageable work and solution components – our work packages. The foundation of a functioning data protection management system is an initial audit to determine the current status. Only by knowing where you currently stand can we plan the appropriate path to the goal together. The advantage of this approach is that it provides clear answers to the following questions: What measures can be taken to meet the requirements (controls)? What “DSMS documents” need to be created for a GDPR-compliant DSMS? Which measures are typically regulated in which documents? What requirements have already been implemented in our company, and what still needs to be done to meet the respective audit standards? What do I need to consider when setting up a GDPR-compliant data protection organization? Who is responsible for what, and what are the steps I need to take? This will enable you to quickly and confidently answer questions from external auditors (e.g., data protection authorities, accreditation bodies) regarding the documentation and evidence obligations. In addition to the structured approach model, our framework includes a holistic and audit-proven documentation concept that we can rely on. This includes, among other things, management manuals, process descriptions, guidelines, templates, forms, and implementation concepts. Protecting Data and Knowledge More and more companies are recognizing the importance of information and data in the digital age, so alongside the legally required protection of personal data, the protection of corporate knowledge is also becoming a focus. Information and data are valuable assets for companies and must be appropriately protected. Since most information and personal data today are at least partially created, stored, transmitted, or processed with information technology (IT), it is necessary to take measures to ensure the adequate protection of this information. Simply purchasing antivirus software, firewalls, or data backup systems is often no longer sufficient to achieve an adequate level of security for all business processes, information, and IT systems within a company. To meet this challenge, a holistic concept is essential. This primarily includes a functioning and integrated security management system within the company. To achieve this, so-called TOMs (technical and organizational measures) must be implemented as part of risk management to ensure the confidentiality, integrity, and availability of information, applications, and IT systems. This is a continuous process in which strategies and concepts must be regularly reviewed for their effectiveness and adjusted as needed. Trigonum supports companies in building tailored data protection and/or information security management systems to adequately protect both personal data and corporate knowledge. Innovative Tool TRIGovernance To meet the requirements of the General Data Protection Regulation (GDPR), particularly in risk management, documentation and evidence obligations, regular auditing, and continuous improvement of defined processes, it is necessary to establish a Data Protection Management System (DPMS). Ideally, this should be integrated with other relevant management systems for your company (QMS, ISMS, etc.) to avoid duplication of work and increase transparency. For this purpose, we have developed our innovative tool “TRIGovernance” for the creation and operation of integrated management systems. The close integration of solution components for document management and control, information classification, asset and risk management, processing descriptions, Data Protection Impact Assessments (DPIAs), as well as audit and task management, makes “TRIGovernance” a powerful collaboration platform for integrated management systems. This allows companies to centralize all information and solution components in one place, streamline processes, and leverage synergies for mapping different management systems. If you have questions about data protection consulting, get in touch with us! 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